Document Storage

One of the biggest Cloud trends to emerge in 2021 is in document storage. Here’s our highlights and what’s considered to be best-practice

Cloud computing – freedom to innovate

Three words are synonymous with cloud computing and no different in the area of document storage - flexibility, agility and scalability. It allows businesses to innovate as they’re not held back by the need to extend infrastructure.

How this translates for the topic of document storage, 5 key trends have emerged:

• Get cloud-ready. Understand what you’re trying to achieve and what it’s going to take. If you’re not sure what that means, ask a specialist
• Offer mobile-friendly access. Many companies have employees who are constantly on the go or working remotely.
• People first – enable social integration, interaction and collaboration.
• Keep it safe – security is key, look “outside the box”.
• Affordability – the best way for your business to be both efficient and on-budget.

A mobile-friendly environment for people on the move

The pandemic has fast-forwarded the requirement for staff to access documents away from the traditional workspace via many different devices. This has resulted in a strong demand for user-friendly software compatible with several devices.

AI and natural language understanding

Document storage needs to handle structured data like texts in everyday language, with minimal annotation or tagging to save cost and time. Automation and rapid adoption of AI technologies such as machine learning and natural language processing are heavily making their way.

Resolve security weaknesses with better online security

Safeguarding content across a network of remote employees is a challenge many enterprises will need to continue to deal with. As the accessibility of documents improves, it brings with it certain security weaknesses as a result. This may mean supplementing the security environment the big cloud providers offer, with additional security measures.

Intelligent search for competitive advantage

Search functions are no longer merely a tool in the toolbox but accelerate strategic decision making and are key to productivity. As data within a company grows and adapts different shapes, as employees are equipped with several Artificial Intelligence tools, the possibilities to get the most out of data are limitless

Advanced security measures – an enabler of Business Continuity

Paper documents and digital records both generate risk to company confidential information and can come from staff inadvertently exposing documents to an unintended audience. Technology is now an enabler of business continuity and is all available in the cloud.