If you’re planning the digital transformation of your workplace, you’ll need to consider which cloud platform you’ll use to support it and you can read about your options in our IaaS section. You’ll also need to consider document and data management and what it means to your organisation.

You’ll need to start with the basics by exploring what data you have, how its used, how you manage and store it. This can be a daunting task and you could be better off getting external help. There are a number of well established specialists who can provide assessment services to assess your current data landscape and map out how to make the change. Crucially, select a specialist who can demonstrate past experience, as migration done badly can have a serious and lasting impact on your business operations.

Take advantage of this process to reassess your document management procedures, using it to redefine processes rather than just automate them. What you implement now will determine how you work in the future, so this is definitely a case of time well spent.

The right partner will help by demonstrating best practice across a number of areas, such as storage, access, security and cost, providing options and outcomes to enable you to plan with confidence. If you’ve selected Microsoft products, your specialist will use Microsoft’s Secure Score analysis and take you through each Secure Score focus areas, like implementation and the implications of turning on Multi actor Authentication for all users, email phishing, password compromise and how to mitigate threats.

Consumption and optimisation is a big factor here and, with the right specialist, you’ll see financial benefit in planning correctly. They’ll ensure your initial deployment is efficient and show you how to continually monitor it - like all systems, mismanagement will inevitably lead to inefficiencies and additional cost.

With the growth in Hybrid working all these considerations are magnified, so due diligence at the planning stage is a must. Here’s some points to help you:

  1. Get a full analysis of your existing infrastructure - the help of a specialist with demonstrable past experience is highly recommended
  2. Identify current challenges affecting your business identified
  3. Determine key steps for moving forward, with critical dependencies highlighted and understood
  4. Prepare a comprehensive security posture
  5. Access - who has it, who needs it, to what
  6. Document governance - the rules and how to apply them
  7. Cost management - what it costs and how to optimise them
  8. Growth - build in future scalability 

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